* Raise awareness of the exchange with parents and throughout the community using information sessions, letters, local media, etc.

* Find meaningful ways to involve youth participants in all aspects of the exchange

* Assign a twin to each participant

* Plan a varied program of activities with the twin group

* Organize fundraising activities and establish partnerships with sponsors such as municipalities, businesses, community organizations, the local media, etc.

* Take appropriate measures to ensure participants’ security; conduct the mandatory screening of host families; make sure members of the group are adequately insured; make note of any medical conditions among group members

* Return the required documents to your Regional Coordinator by the assigned due date

During the exchange, organizers should:

* Take responsibility for the group at all times while staying in the host community

* Take responsibility, along with parents, for hosting the twin group

After the exchange, organizers should:

* Ensure that participants complete and return all evaluation forms to the address indicated

* Encourage continued interaction between the groups to promote lasting links among participants

* Encourage youth to share the experience with other groups.

* Taking an active role in all three phases of the exchange experience: planning and preparing the exchange, organizing activities while hosting the twinned group, and taking part in post-exchange activities

* Bringing commitment and energy to the exchange process

* Sharing the experience with other youth, schools, and the community at large (meetings, articles in local newspapers, interviews, etc.)

* Filling out the participant’s evaluation form

* Evaluate group applications

* Facilitate the twinning of groups where required

* Coordinate travel between the twinned communities

* Support the organizers by answering their questions, helping them solve problems, and providing documentation and an orientation session