Prior to confirming your dates at Cedar Glen, you will be asked to complete our Program Request Form. This provides you the opportunity to let us know more about your group, the goals of your visit and to select activities that you are interested in. This information will be used to create a tentative schedule that will be sent to you for review in advance for your trip. All outdoor programming, including swimming during the summer months, must be requested and booked in advance.

We are happy to offer a full schedule of day and evening programming or we can work with you to plan a schedule that includes your own programming and partial programming with YMCA Cedar Glen staff. For more information on our programs, click here.

We ask that participants come dressed for the weather and in a light rain we often continue with outdoor programming. In the event of a thunderstorm or severe weather, we have indoor meeting spaces or shelters that we can move into while the storm passes.

Our staff are always prepared with rainy day plans and indoor activities to keep participants engaged and learning.

Many programs can be adapted in order to accommodate varying participant needs with the goal of creating an inclusive experience.

For participants with mobility limitations, we can assist them by using an all-terrain vehicle to move them between activity areas. Please contact us to discuss any specific needs your participants may have.

The leadership provided by teachers and chaperones is one of the most important factors for a successful visit. Although YMCA Cedar Glen staff will be responsible for providing all program, your participants are accustomed to looking to you for guidance and support. As such, we encourage teachers and chaperones to take an active role in program, providing a positive role model for participants as they challenge themselves to try new things. Being part of the experience will also assist in transferring ideas and lessons learnt by participants back to “everyday life” outside of Cedar Glen.

We don’t have a mandatory ratio of chaperones to youth, however, for programming we will be dividing into smaller groups of approximately 15 participants per group. As we strongly encourage you to bring 1 adult for each group, we offer a discount of 1 free adult for every 10 youth/students!

Upon arriving to YMCA Cedar Glen, we ask that you check-in with us in our office, which is located just inside our Main Lodge. You will be greeted by a Cedar Glen staff member that will help get you checked in, confirm any last minute details, provide you with all necessary information and complete any outstanding paperwork. We will then direct you/your group over to your meeting space or a spot where you can store your bags for the day and you can get started with our program/your own session.

Arrival and departure times are flexible to meet your schedule, but check-in times for the overnight accommodations is 4:00pm and check-out is 9:00am unless you have arranged otherwise. This allows our housekeeping staff to clean the rooms during the day to prepare for the next group.  After checking out at 9am, if departing at a later time, an indoor or covered storage area will be provided for your bags and belongings until your departure.

Once your visit has been booked and you’ve received your contract and invoice, you will be connected to an Account Holder. This Account Holder will be your main point of contact leading up to your visit, as well as when onsite. Your Account Holder will connect with you prior to your visit to confirm details about your group (numbers, dietary, special needs, etc), as well as provide you with all the necessary information to ensure you have a successful visit.

If you have any questions or concerns at any point, please do not hesitate to get in touch with your Account Holder.

Larger groups will be divided up into smaller program groups of approximately 15 participants. Each smaller group, led by a YMCA program facilitator, will rotate through the activities that are on the group’s schedule.

For overnight groups, in the evening, we often come together for large group activities such as a field games or a campfire.

Waivers are not required for each participant. However, our Booking Contract includes an acknowledgement that the group leader has:

1. obtained the appropriate consent from parents or legal guardians if group members are minors.
2. made group members and parents/legal guardians aware of the risks associated with outdoor or camp activities, and that by participating or allowing participation in these activities, they assume the risks associated with doing so.
3. obtained the appropriate health history information of minors from their parents/guardians as needed, and that (s)he has obtained the appropriate authorizations for any emergency medical treatment.

We have a diverse staff that comes to us with backgrounds in outdoor education, teaching, camping or other youth work. All of our program staff hold their Standard First Aid certification, complete a weeklong seasonal staff training and submit a Police Background Check.

Cedarview and Glenview Lodges (Tablelands) Overnight guests stay in two lodges that have several rooms connected by a hallway. Each room has two bunk beds, accommodating up to four guests, along with a 3pc ensuite washroom. Bedrooms are booked based on four youth per room and two adults/teachers, chaperones per room. For youth groups, teachers or chaperones stay in rooms adjacent to their group to provide overnight supervision. If booked in advance, single occupancy is available for adults at an additional cost.

For more information on our Lodges, click here.

The Grove Cabins (Mid-Valley) Four cabins offer traditional cabin style accommodations for up to 72 guests. Each cabin has two rooms, each with 8 beds, and an additional room for 2 guests (perfect for chaperones or group leaders). Portable washrooms are located near the cabins and showers are available at our swimming pool change rooms which is a quick walk down a path.

For more information on our Grove Cabins, click here.

On the field in front of our Main Lodge, you will find our outdoor games area complete with sports equipment, ping pong tables and a volleyball court. The outdoor games area is available for anyone to use while they are onsite.

Adult guests are welcome to go for a hike on our trails during their free time. Please check in at our Front Desk for a trail map and more details. We ask that you stay away from designated program areas, which are strictly off limits, and groups participating in programming with our staff.

During the summer months, our swimming pools can be booked during non-peak times. Swimming must be booked in advance of your visit through your Account Holder.